Solutions / Integrations

Continia Document Capture

Continia Document Capture eliminates manual purchase invoice processing in Business Central — using AI-powered OCR to read, recognise, and route supplier invoices automatically from the moment they arrive, regardless of format, with full three-way matching and configurable approval workflows built in.

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Still Keying Invoices Manually Into Business Central?

For most finance teams, purchase invoice processing is a persistent drain. Invoices arrive in multiple formats — PDF emails, scanned paper, structured XML — and someone has to open each one, read the supplier name, invoice number, amounts, and line items, type them into Business Central, find the right purchase order to match, and route it to the right person for approval. When volumes are high, errors creep in. When approvers are slow, suppliers escalate. When auditors ask questions, someone has to dig through email folders.

Continia Document Capture automates every stage of this process. Invoices are captured automatically from your inbox, read by AI, matched to POs, and routed for approval — without a single manual keypress.

Smart OCR Recognition

Learns supplier invoice layouts automatically — recognition accuracy improves with every document processed.

3-Way Matching

Automatically matches invoices to purchase orders and goods receipts — flagging exceptions for review.

Full Audit Trail

Every action, approval, and comment recorded against each document — complete and tamper-proof.

How Document Capture Works in Business Central

Document Capture monitors a dedicated email inbox for incoming invoices. When a new invoice arrives — PDF attachment, scanned image, or structured XML — it is passed to the AI recognition engine, which extracts supplier details, invoice number, dates, line items, amounts, and VAT. The extracted data is then presented in a Business Central review queue, pre-populated and ready to check. If a matching purchase order exists, the system attempts to match lines automatically.

Once reviewed, the invoice is sent through your configured approval workflow — routed by approver, amount, department, or cost centre. Approvers receive email notifications, can approve or reject directly from their inbox or from the Business Central interface, and their decisions are recorded against the document permanently. Fully approved invoices post automatically to the general ledger.

  • Email inbox monitoring — invoices captured automatically as they arrive
  • AI OCR extraction — supplier, date, amounts, line items, VAT, and dimensions
  • Configurable approval workflows — by supplier, amount, department, or cost centre
  • Approve or reject from email or Business Central — no separate portal required
  • Automatic GL posting on full approval — zero manual posting steps
  • Document archive — every invoice retrievable in seconds with full approval history

Why Businesses Choose Finsys Apps for Document Capture

The quality of Document Capture’s OCR recognition depends heavily on how well supplier templates are trained and how thoroughly the initial supplier data in Business Central is maintained. Finsys Apps runs a structured supplier data cleanse and template training programme as part of every implementation, maximising recognition accuracy from day one rather than leaving your team to train the system themselves over weeks of live operation.

Because we implement and support Business Central, we also handle the GL coding, dimension, and VAT configuration within Document Capture — ensuring invoices post correctly to your chart of accounts from the start.

  • Supplier template training programme — high recognition accuracy from go-live
  • GL coding, VAT, and dimension configuration aligned to your chart of accounts
  • Approval workflow design matching your actual authorisation policy
  • Finance team training included as standard
  • Post-go-live support for both Document Capture and Business Central

“I started Finsys Apps because I believed businesses deserved better — better implementations, better support, and better outcomes from their technology investment. Every client we work with gets my personal commitment to that standard.”

Matt Cooke

Founder & CEO, Finsys Apps

Frequently Asked Questions

What happens when the OCR cannot read an invoice correctly?

When Document Capture cannot recognise a field with sufficient confidence, it highlights the unrecognised fields for manual review in the Business Central queue. The reviewer can correct the data, and Document Capture records the correction to improve future recognition of that supplier’s invoices. Over time, the number of exceptions requiring review reduces as the recognition engine learns each supplier’s layout. Finsys Apps configures appropriate confidence thresholds during the implementation to balance automation rate against accuracy.

Yes. Document Capture supports both PO-based and non-PO invoices. For non-PO invoices, the workflow routes to the relevant budget owner or cost centre manager for review and approval before posting. GL coding, department, and dimension information can be pre-configured by supplier to minimise the manual input required for recurring non-PO invoices such as utilities, subscriptions, and professional services.

Approvers receive email notifications containing a summary of the invoice — supplier, amount, and supporting documents — with direct approve and reject links. They do not need to log into Business Central to take action, which significantly improves approval cycle times. All approvals, rejections, and comments are recorded back against the document in Business Central automatically.

Let’s Make Things Happen

Take the first step to streamlining your business processes by getting in touch today.

“Matt and his team at Finsys Apps were fabulous. They took us through the implementation of Microsoft Dynamics Business Central, helping us design our new BI financial reporting structure, migrate our legacy data and developed new integrations. The whole process was painless”.

David Drummond

Finance Director, Stott and May